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Villanova University

RECEIVING INSTRUCTIONS – QUICK Version – GUI 4.2

Note: Receiving required on orders that total: $5000.00 up to $9999.99

Procurement will post receiving on orders $10,000 and over after receiving signed copy of the Purchase Order from the Department.

You should know the purchase order number of the items being received

FROM A GENERAL MENU SCREEN

KEY: fparcvd (enter).

Receiver Document (key) NEXT – Page Down

Receiving Header (Page Down)

To make a notation in text: (for example Invoice #)

- Click on View Receiving Text in left column. This will take you into Text Entry Form.

- PAGE DOWN

-Enter any notes or references needed

-Shift F6 to save the message. Ctrl + q takes you back to Receiving Screen.

-PAGE DOWN

Packing Slip. Key the number from receiver document code (Y O O O __ __ __).

PAGE DOWN.

Purchase Order: Key in the Purchase Order Number.

Press Tab: (Buyer & Vendor Name will drop in).

Receive All - Used when all items of order are received.

Click on "Receive All Purchase Order Items"

System will automatically receive all items on Purchase Order.

- Page Down

- Review Items listed. Page Down. Go to step 7.

Select Items - Used when only receiving on a particular order

Click on "Select Purchase Order Items"

Page Down

Using the mouse click on the Add Item (last column of each line) on all items you want to Receive on.

When you have marked all items you are receiving on:

Press Shift F6 to save – message will come up, press Enter to OK.

Press Ctrl + q

This will return you to Purchase Order Heading. Page Down.

6. Commodity Screen

-Tab to box marked "current."

-Fill in quantity, Tab until information drops in

-Use Down Arrow key if necessary to post Receiving on other lines.

-Page Down to Completion Screen.

7. Click on Green Button next to complete.

8. Screen will return to "Receiving Goods Form"

9. Cursor will be blinking at Receiver Document Code

Message in the action line will read "Receiver document Y000_ _ _ _ has been completed.

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Any questions or problems with completing a document, please call Procurement at 9-4231.

Updated 9/00

G\Purch\Instructions\Receiving Instructions