A procedure exists that allows University purchase order numbers to be obtained over the phone and used by requesting departments to purchase materials or services. This procedure should be used in an emergency situation or when items are urgently needed and a vendor does not accept the Villanova Procurement Card (check limits and conditions when using card).

To obtain an advance purchase order number, the department calls the Procurement Dept. and requests an advance Purchase order number purchase order. 

The department should be prepared to provide their name, their department, the name of the supplier, a general description of the materials to be ordered and the estimated total amount of the order. 

Upon obtaining a purchase order number from the Procurement Dept., the department must contact the supplier by phone or in person and place the order. Promptly following placement of the order, the department must submit an online requisition. For the items ordered including a statement with the purchase order number as follows: "Confirming ADVANCE PURCHASE ORDER - PO # PXXXXXXX". When calling in a telephone order to a supplier, the departmental delivery address, contact name and number, as well as the billing address should be given. 

The supplier should understand that Villanova University, Procurement Dept., 800 Lancaster Ave, Financial Services Building, Villanova Pa 19085 is the billing address.