Q. What are
the new changes made the Travel and Business Expense Policy?
A. The following is a list of changes that were made to the
Travel and Business Expense Policy in January 2002. However it is
important to review the entire policy.
- The
Procurement Card is the preferred method of payment.
- When
attending group meetings or business meals with employees, the
senior level person
attending is required to
charge the expense.
Q. Where can I find current
reimbursement rate for mileage and when does it change?
A. The rates change every January. The rate for January
- August 2005 calendar year is 40.5 cents per mile and the rate September -
December 2005 calendar year is
48.5 cents per mile. This rate can also be found on the expense
report that can be down loaded to your Excel.
Q. How do I report foreign currency and where do I find
current and past exchange rates?
A. It is the responsibility of the travelers to convert all
receipts into US Dollars prior to reporting the expenses. The current and past
rates can be found at www.oanda.com/convert/classic.
Q. What receipts are required?
A. All receipts are required.
Q. Why do I need a copy of the itemized hotel bill, isn't a
copy of the charge statement enough?
A. It is necessary to have an itemized hotel bill to show
detail of the charges. This also shows personal charges to the room that are
not reimbursable by the University.
